Office Manager- fluent English

Mission

Join the EPEX SPOT Team: Innovate, Collaborate, Thrive

Job Summary: You join a dynamic team and oversee daily office operations, support the smooth and effective functioning of our office with a positive mindset.

Key Responsibilities:

1. Office management

• Be the first point of contact for our employees and visitors, ensuring a welcoming and efficient

working environment

• Follow up on visitors and general activity of the office (catering for lunches, afterworks)

• Coordinate services provided to the staff (well-being and fitness area) for the best possible

experience

• Support the team in the follow-up of renovation works in our premises

• Travel management

• Follow up on support and projects in the other EPEX European offices (travels required)

2. Security and sustainability

• Ensure the offices are compliant with local Health & Safety legislation norms and implement any

corrective measures to comply with legal, regulatory or contractual obligations

• Update safety and security documentation

• Manage security contracts, coordinate evacuation drills tests and other security trainings

• Support the Head of Facilities & Sustainability manager for the update of sustainability reporting

3. Management and negotiation with suppliers/providers

• Verify the adequacy between the contract or specifications and the services provided

• Negotiate contracts, reply to tenders

• Manage relationships with landlord together with the Head of Facilities & Sustainability manager

• Supervise the reception desk by coordinating with the supplier and training external receptionists

• Ensure expenditures (actuals) remain within applicable and appropriate budget

• Check and validate invoices, proceed to regular reporting

Key Requirements:

Hard Skills:

• Knowledge of office administrator responsibilities, systems, and procedures

• Ability to discuss technical issues with relevant suppliers

• Good negotiation skills

• Creative mind with an ability to suggest improvements

• Proficiency in MS Office

Soft Skills:

• Service-oriented mindset

• Analytical thinking

• Strong organizational and planning skills with ability to multitask and prioritize work

• Attention to detail and problem-solving attitude

• Very good written and verbal communication skills in French and in English

Education and Experience:

• Bachelor’s degree in or a related field

• Proven experience as an Office Manager, Front Office Manager, Events Manager or Administrative Assistant.

Language Skills:

• Fluent in English (written and verbal).

• Knowledge of French, Dutch, or German is considered a plus.

Who Are We?

The European Power Exchange EPEX SPOT SE operates physical short-term electricity markets in 13 countries: Central Western Europe, Switzerland, the United Kingdom, the Nordics, and Poland. The heart of our business is to bring together electricity supply and demand across Europe. EPEX SPOT plays a pivotal role in the energy sector. We help ensure that the market price of electricity remains accurate 24 hours a day, 365 days a year by offering our members the right products for power trading. Striving for a well-functioning Internal Energy Market, EPEX SPOT shares its expertise with partners across the European continent and beyond. 406 companies have traded 717.8 TWh (over 30 b€ worth) of electricity on EPEX in 2023. EPEX SPOT is a dynamic and fast-paced company that operates in a constantly moving landscape of the energy transition and the FinTech industries. We

shape the future of the European power market by supporting decarbonisation, decentralisation, digitalisation.

Innovation is our tool to contribute, every day, to a more sustainable society and to facilitate the energy transition.

At EPEX SPOT, we believe in fostering a vibrant and inclusive culture where every team member can thrive. Our core values— trustful teams, innovation & agility, and customer centricity— are the foundation of everything we do. Diversity is the corner stone of our way of working, reflected in how we face challenges and work together as unique individuals to build a stronger organization. Our DNA is embedded in continuous improvement via constructive feedback, collaboration among colleagues and transparency culture. We believe in true leadership,

supporting our vision towards the energy transition, as well as the development of our People.

Why join EPEX SPOT?

At EPEX SPOT, you will be part of a passionate, talented, and international team dedicated to shaping the future of the European power market. Our offices and inclusive workplaces throughout Europe celebrate diversity and support our employees to unfold their full potential. We are proud of our commitment to gender equality, demonstrated by our strong performance in the Gender Equality Index. Our HR strategy focuses on our People and Organization, enhancing both motivation and employability, while equally developing individuals’ skills.

Join us at EPEX SPOT and become part of a forward-thinking company where your contributions will make a significant impact, for the energy transition as well as for your career! Discover more about us and explore career opportunities at https://www.epexspot.com/en

Benefits of working with Us:

• Hybrid Working Conditions: We offer you the flexibility of working from home or other EPEX locations for the best possible work life balance. You can work up to 40 days per year from select countries in Europe.

• Training Opportunities: We invest in your continuous development with a dedicated annual training budget to enhance your skills through various upskilling programs and initiatives.

• Career Path: We support your career aspirations with clear pathways for advancement within the company and the EEX Group.

• Internal Mobility: We offer and support the possibility to explore new roles within the company to expand your skills and experience.

• Leadership Journey: We promote a culture of recognition and reward with the EPEX SPOT leadership journey that encourages everyone’s progression and development.

• Internal Mobility: We offer and support the possibility to explore new roles within the company to expand your skills and experience.

• Leadership Journey: We promote a culture of recognition and reward with the EPEX SPOT leadership journey that encourages everyone’s progression and development.

Are you interested in this offer?

Apply!

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